Let Imagine Technology Group Help You with Streamlined Managed Print Service

March 25th, 2022 by admin

Business man putting documents into copier in an office setting.

Documentation is critical to success when running a company. Everything needs to be documented and in order. Most companies nowadays turn to 3rd party printing services for most of their work. Whether you use it for marketing or documentation for work-related activities, 3rd party printing seems less cumbersome, but the costs quickly pile up. All you are left with is managing your budget every week and figuring out how to best address the shortage.

Imagine Technology Group believes that you should cut out the middleman and let us serve you by setting up in-house, fully managed, and streamlined printing solutions. You are wondering how is that possible? Let us tell you how.

What Does Imagine Technology Group Provide in Managed Printing Services?

We serve our Managed Printing clients with the best products to give you 100% control over your printing but streamline all the processes from buying to supply and eventually to replace.

Managed Printing

Our contract covers everything related to your devices, so you don't have to worry about any part replacement or repair. We will keep your printers functional and operational. Our services provide not just service and support but toner shipments as well. We help you manage the complete printing and copier fleet while you work on tasks that need to be done.

Xerox Products

We have a long-running relationship with Xerox and have worked side by side with them to deliver you the best of the best products and streamlined service. This partnership has allowed us to become experts in document workflow and business process optimization services. These services are a bonus on the exceptional print quality that our products provide, which will enhance your productivity like never.

Cost Reduction

You are paying a lot for 3rd party services on top of what you already pay for printing supplies. However, with the help of our experts, you can set up printing services in-house as we tailor the printing services to your work demands and budget. As a result, all clients we have worked with have seen a significant reduction in their cost by saving up to 50% by allowing us to control the in-house printing.

What Is Streamlined Print Management, and How Is It Set Up?

Managed printing services go above and beyond a standard in-house printer and provide the customers the best experience, but it receives less attention than it deserves. We have already outlined why Managed Printing by Imagine Technology Group helps you stay on track with your work and budget. Let us help you streamline your printing system to avoid missing any work when running crucial projects and tasks.

Choosing the Right Printer

Our experts know what our customers need in terms of their office technology as we are one of the top providers of copiers, printers, and scanners in Arizona. However, when it comes to choosing the perfect printer for your needs, the following are some critical aspects that you should consider before buying:

The 1st essential aspect is your company's need and what sort of printing your business uses. You need to discuss with your management whether you need a copier or scanner, or both, or even consider OCR (Optical Character Recognition) for enhanced printing. Depending on your profile, your company may even need tracking for a chargeback.

The 2nd thing you need to understand is the size of your company and different departments, both on and off-site. This will tell you how many printers you require depending on your workload and whether it needs to be local or set up on a network for centralized access.

You need to consider the following essential aspect is what sort of printing you will do on your printers. Different printers serve different requirements, such as internal documentation or marketing material for promotion.

The last but minor aspect that you should consider is whether your company is green or wants to be carbon neutral? If that is so, you need to choose more eco-friendly printers depending on what is available in the market.

If you are confused about how to go about making the decisions when choosing a perfect printer, you can always contact us and talk to our experts. They can explain and provide consultation on the best your company needs.

Industry-Specific Software Requirement

While most of the machines that we provide come with proprietary software that can serve most businesses in their printing needs, we have a suite of industry-wide software depending on your company's size and specific needs. Our printers will ensure secure printing by allowing you to sign in from authorized personnel before printing any document for general use so that confidential and private documents remain private.

The top-of-the-line document distribution software is one size fits all software that can scan your document, convert it into a recognizable format such as Word or Excel, and you can share with a touch of a button to most employees. As we have said above, reducing carbon footprint is now a concern for many companies. We have included several measures and custom options in our printers to help you.

System Automation

It doesn't matter if you have a small company or a large conglomerate. Maintenance and repair are a hassle for most work cultures, but our integrated systems help you to automate the repair and periodic maintenance schedules. In addition, we enhance your productivity with our supply order and an automated software update, so you don't have to worry about regular communications with us. We also train your employees to fix minor issues during functioning, but our experts always come onsite if needed.

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